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Gmail Tutorial – Create Canned Responses & Email Stationery

1 September 2009 by 6 Comments

I am back today with my 3rd video tutorial in this Gmail series that I have uploaded to YouTube.  This one teaches us how to create canned responses in text based email messages as well as how to create nice html stationery, which could also be used as canned responses for certain things, or just for your basic everyday messages...your options are pretty limitless once you learn the basics.

Note: To do this, you will need to remember three keystroke commands. I say them in the video, but want to type them out so you can see them visually as well.

  1. Select All: Ctrl + A (PC) or Command + A (MAC)
  2. Copy: Ctrl + C (PC) or Command + C (MAC)
  3. Paste: Ctrl + V (PC) or Command + V (MAC)

The embedded video is fairly small…and since you need to read what’s on my screen, it might be easier for you to click through and watch it directly at YouTube.

Subscribe to my Tutorial Channel on YouTube®!

  • http://www.brandongreen.com Brandon Green

    How have potential clients responded to canned responses?

  • http://www.eRealtyAssistance.com Christine Wade

    Hello, Brandon. Good question – I don’t just leave them as “canned” responses when I use them. There is information that I feed to a client or potential client over and over again…so I include that info in the canned response template and then I build a “personal” response around it. For instance, potential clients for my real estate virtual assistant business always want to know my rates and how my retainers work, etc…so that info is what goes into the “canned” part – but then they may have asked me specific questions in their original email to me that I need to answer, or mentioned something that I want to comment on, etc…that info is what goes into the “personalized” area of the response before I click “send”. Canned responses aren’t meant to be impersonal…they are just meant to be productivity boosting, time management aids. Thanks for the comment!

  • http://blogmattblog.com Matt Jones

    Great article/video. I’ve been using the canned responses in my gmail account since day one (I couldn’t wait for them to finally get templates) but I never thought about creating an html stationary using them. What a cool idea! Thanks for the post.

    Oh, by the way… are you using Camtasia for the screen video? Or are you using some other program?

  • http://www.eRealtyAssistance.com Christine Wade

    Matt, thanks for the comment. I have also been using my version of canned responses…I simply made a label called “templates” and made certain messages that I use over and over again and put them under that label…this is a much more user friendly option though. I am not using Camtasia, although I plan to look into it soon, since it is capable of doing much longer videos. I am limited to 5 minutes only with the software that I am using now.

  • http://underconstruction Dale Newberger

    Hi Christine,

    Now I know why your previous tutorial “Gmail-How to Embed Images into a Message” stopped before you completed the tutorial. You are “limited to 5 minutes only with the software that you are using now.”

    I’m also looking into purchasing Camtasia, and taking the training from Michelle Schoen (The Virtual Assistant Demo Girl) at vademogirl.com

    I’m not advertising for her–I thought you might be interested in her training. I am, but I’m going to take the Real Estate Professional Assistant course through the National Association of Realtors (NAR) first. Like you I have my Real Estate License (Texas), and I want to start out doing Real Estate Transaction Management.

    Sincerely,

    Dale A. Newberger

  • Sdf

    Sound is waaaaaaaaaaaaaaaaay off from the video. But helpful!